Recent Articles
Gaia Workspace integrates with Office 365 meeting rooms
Synchronize meeting room calendars For room calendar sync, only new bookings created after activation of the integration are synced. Any new or changed bookings in Office365 are instantly synced with Gaia Workspace. Step 1：Visit “Gaia Workspace” and ...
Install the Gaia Workspace Outlook add-in
You will need an office365 account with administrative access to visit https://admin.microsoft.com 1. Please click “Show all” on the left side, and then click “Settings” 2. Click on Settings - Integrated apps 3. Click on Upload custom apps 4. Select ...
Visitor List
Click Visitor to go to the Visitor-list page, and you can do the following on the list page: 1. Click "New visitor" to enter the visitor information drawer page, where you can add the visitor's Name, visitor type, Host, Location, Company and Note. 2. ...
Pre-registration
Pre-registration means the host invite visitors in advance. Click Visitor to enter the Visitor page, then click Preregistration to enter the Preregistration list page. You can do the following in the Preregistration page: 1. Click "New visitor" to ...
Check-out Configuration
Click "Settings" to enter the Settings page, click Visitor in the Settings page to enter the Visitor configuration page, and click Check-out to enter the Check-out configuration page. 1. Check the "Send a notification if a visitor does not sign out ...
Popular Articles
Define Room Settings
1. Access the settings tab in the administrative dashboard. 2. Navigate to the "Office" tab in the navigation pane and select "Rooms". 3. Click the "Add" button to define the types of spaces (room types) available in your workspace. These room types ...
Book a Room
Click on the "Office" tab to access the floorplan. Select the desired date and time for your booking. Perform an advanced search by clicking the drop-down arrow to refine your search based on the following criteria: Recurrent bookings: Easily ...
Book a Desk
1. In the office view, toggle to the room booking section. 2. Select the desired date and time frame for your desk booking by clicking on the available time boxes at the top right. 3. For an advanced search, click on the arrow button to refine your ...
Manage Bookings
1. Navigate to the desk booking section within the office view. 2. Select the desired date and time frame to manage desk reservations by clicking on the available time boxes at the top right. 3. For advanced search options, click on the arrow button ...
Configure Organization Settings
Set up the location, building, and floor plans for your workspace. 1. In the Settings tab, Select Office in the left navigation pane. 2. Select Offices and this is where you can set up your location. 3. To add a location, simply select a location. ...
The articles in this category will guide Admins how to use Gaia Workspace.
The articles in this categories will show Gaia Workspace users how to book a meeting and schedule desks.